Business Meeting # 2
Minutes
AGENDA

1. Non-profit Status
2. Renaissance
3. Update on 2009 Conference
4. ADPCA 2010
5. Suggested Expenditure of Funds
6. Journal
7. Membership
8. Website
9. Temporary Replacement for email network
10. Scholarship Policies

The agenda incorporated all items suggested from first discussion.

?Minutes from last year.

1. Non-profit Status

Steven reported on discussion with the attorney in Chicago who set up ADPCA.

Cost to do the paperwork estimated at $1-5000

Purpose: Read by ;Yoko from charter.

Sarton agreed to consult others in the organization and will use his discretion.

Consensus to move forward.

Paul agreed to sign letters in response to donations.

2. Renaissance

Amanda proposed that there be less than four issues per year. It is now only available electronically through a link on the email network.
Proposed schedule: May - before next conference; August - following conference and third - between August and May.

The need for a paper copy was raised. Wade said the primary cost is international mailings.

Proposal: Renaissance by prepared by Amanda and sent electronically to the network and to Wade who will have it printed and sent to members three times a year. Currently there are 53 international members

Consensus.

3. Update on Conference 2009
Jo Cohen Hamilton reported that the conference will be June 17-21 (Wed.-Sun) at Kutztown University in Pennsylvania. A flier was distributed, including one asking for presentation proposals.

Jo will offer a course for up to 20 students which will include the requirement to attend ADPCA.

4. ADPCA Conference 2010
There were no proposals.

Grace Klein proposed to explore Rochester and report to the community by Jan 1, 2009.
Charles and Helen Merrill will explore Sonoma State as a possibility.

Consensus to proceed with Rochester or Sonoma depending on feasibility

5. Proposal for Expenditure of Funds

Bruce Allen proposed to offer his pre-conference offering in Las Vegas to students at UNLV for free. Cost to the organization would be $1200-1600. Sponsored by ADPCA.

Agreed.

6. Journal Report: Jeffrey Cornelius-White

BAPCA members will receive the journal this year. PCP Scotland does not have a journal and agreed to put the journal on line for members. Bruce co-edited the journal this past year and was thanked. The next volume is ready but there is very little in the pipeline for following issues. Encouraged members to submit papers.

Tiane said the following year BAPCA will offer members purchase of the journal.

BAPCA has funded $40000 of research related to efficacy of the PCA. Jeffrey expressed a wish that ADPCA would support activities of other organizations. He will submit a proposal for next year.

The report was accepted.

7. Membership

Current fees are $65; $25 for students and a 5 year option with savings. Scholarships are available if needed when people ask.

Steven spoke that all of the work is delegated to Paul and suggested that tasks be given to Sarton. The idea was dropped. Sarton proposed to lower the fee to $20.

Consensus: leave fees the way they are.

8. Website

Tiane reported that Renata, who is working on the website, wants authorization to proceed (apparently given the alternate proposals being made by Ian Mayes.

Kathy proposed expressing appreciation to Renata and telling her that we want her to continue, that Tiane is willing to coordinate with Renata, with and at her discretion to release it to the whole ADPCA list to get more feedback and response and to launch it in coordination with Allan.

It was noted that Ian has a system to let anyone make additions to the website, called Open Source Interaction System

Consensus was to proceed with Kathy's proposal.

9. Temporary replacement of Ferdinand for the ADPCA email listserve.

Tanya was asked by Kathy to pick up the task when Ferdinand became ill. She is willing to continue until the next meeting if necessary. Discussion. It was agree that Tanya would review and update the listserve as needed to maintain it.

Consensus.

10. General Guidelines for Scholarship

Questions were raised about people asking for scholarships and then requesting single rooms or staying in a hotel. Yoko reported that 34 scholarships were given this year out of 60 attendees (58%).

Proposal to leave this to the discretion of the conference convener. A proposal to do everything we can to support every request was withdrawn.

11. Previous Minutes: Tabled

12. Strategies for Advancing the Person-centered Approach:

Tabled. Grace will bring a written proposal next year.

13. Request for Written Proposals to be submitted in advance.

It was agreed to request written proposals for business items to be submitted in advance to Renaissance for publication prior to the meeting for the business agenda. This would not preclude proposals being advanced at the meeting.

14. Credit card Use for Conference and Membership Fees

It was agreed that Paul as Membership Secretary would investigate use of credit cards (Paypal) and move forward at his discretion.

15. Jeff wished to thank volunteers and conference conveners. Appreciation was expressed. And to Grace for taking minutes.